Our Commitment to Your Privacy

At Our Lady of Perpetual Help (OLPH) Schools, we are committed to protecting the privacy and personal information of our students, parents, staff, and visitors. This policy outlines how we collect, use, and safeguard your data in accordance with our Catholic values and the Data Protection Laws of Zimbabwe.

1. Information We Collect

We collect information that is essential for providing a holistic education and ensuring a safe school environment. This includes:

  • Personal Identifiers: Names, dates of birth, and gender of students and guardians.
  • Contact Information: Physical addresses, email addresses, and phone numbers.
  • Academic Records: Examination results, reports, and attendance data.
  • Health & Safety Data: Medical history (for student wellness) and emergency contact details.
  • Digital Data: Photographs and videos of school events (used in accordance with our Media Consent Policy).

2. How We Use Your Information

The information collected is used solely for educational and administrative purposes, including:

  • Processing school applications and enrollments.
  • Communicating academic progress and school announcements.
  • Maintaining the safety and security of our campus through our Safe Schools Program.
  • Facilitating participation in sports, liturgy, and extra-curricular activities.
  • Compliance with Ministry of Education and Cambridge Examination requirements.

3. Data Security & Storage

We implement rigorous technical and organizational measures to protect your data against unauthorized access, loss, or misuse.

  • Physical Security: Paper records are stored in secure, restricted-access locations.
  • Digital Security: Our school management systems and ICT infrastructure are protected by encrypted servers and secure firewalls.
  • Staff Access: Access to personal data is limited only to authorized personnel who require the information to perform their duties.

4. Disclosure to Third Parties

We do not sell or rent your personal data. We only share information with third parties when:

  • Required by law or government authorities (e.g., Ministry of Primary and Secondary Education).
  • Necessary for examination registration (e.g., Cambridge Assessment International Education).
  • Vital for the health or safety of a student (e.g., medical emergency services).

5. Your Rights

Parents and guardians have the right to:

  • Access the personal information we hold about their child.
  • Request the correction of inaccurate or incomplete data.
  • Withdraw consent for the use of student images in school marketing or social media.

6. Cookies and Website Data

Our website (olph.ac.zw) may use cookies to improve your browsing experience. These cookies do not collect personally identifiable information and are used solely for site functionality and analytics.

Contact Us

If you have any questions or concerns regarding our Privacy Policy or how your data is handled, please contact our Administrative Office:

Email: admin@olph.ac.zw

Phone: +263 785 827 344

Address: 28298 Brundish, Chinhoyi

Policy Update: This policy is reviewed annually to ensure alignment with evolving data protection regulations and school requirements.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.